Research on proposal for implementing probationary leaders and managers model at Vietnam academy for ethnic minorities
Tạp chí Nghiên cứu Dân tộc
KINH NGHIỆM THỰC TIỄN
RESEARCH ON PROPOSAL FOR IMPLEMENTING PROBATIONARY
LEADERS AND MANAGERS MODEL
AT VIETNAM ACADEMY FOR ETHNIC MINORITIES
Dau The Tung(1)
n the basis of the conception of the probationary leaders and managers; the guiding docu-
ments of the Vietnamese Communist Party and the Government on the probationary leaders
O
and managers; current status and problems arising from the probationary leaders and managers,
the author analyzes and interprets the current structure, organization and current status of the de-
vision-level cadres and civil servants and the department-level cadres of the Vietnam Academy for
Ethnic Minorities, from which the solution for implementing the probationary leaders and managers
model is proposed, which is one of the reasons for choosing the best cadres and civil servants, con-
tributing to the improved legal documents system in this regard.
Keywords: Probationary leaders and managers; Vietnam Academy for Ethnic Minorities;
department-level leaders
CONCEPTION OF PROBATION
resources which was implemented in case where it
was necessary to appoint a cadre or a civil servant to
assume duties for a senior position which required
a higher capability in a short time to address the
short-term needs of the agency and organization.
As such, it is possible to define “probationary
leadership and management” as the term used to
refer to the appointment of a junior cadre or civil
servant who has an appropriate desire for, and
capability to take a senior managing position in the
unit in a certain time according to the personnel
policy of the organization or to replace the cadre or
civil servant who is absent now.
According to the Literally Encyclopedic
Dictionary of Vietnam, “Probation is a period of
challenging tasks and duties of a cadre or civil
servant after recruited in accordance with the law”.
The accepted candidate is subjected to the probation
regime. Upon the expiration of the probation
period, the head of the agency, organization or unit
employing the cadre or civil servant assesses his/
her qualities, ethnics or performance results; if he/
she satisfies the requirements, the competent agency
or organization managing the cadre or civil servant
shall determine to appoint him/her.
Assoc. Prof. Phan Huu Tich believed that,
the probation is “a period in which probationer
becomes acquainted with the tasks and duties”.
The probation is a try at, or a “role play” of the
position and obligations to be assumed in the future
before assigned. The probationer is appointed to
demonstrate the ability to meet the requirements
on capability, quality, professional qualification or
professional operations of the position in a given
organization.
Inordertoimplementtheprobationaryleadership
and management regime, there should be a system
of legal documents on cadres and civil servants
engaged in professional performance (rights and
obligations), quality, capability, conditions, criteria,
duration, benefits (regime, policy) and obligations
of the cadres or civil servants before and after
designating the probation and obligations of
concerned individuals and organizations.
GUIDING
DOCUMENTS
OF
THE
In countries where the growth of administration
is achieved, the probation regime is followed
very early. This is an important activity which the
Government only regulates into the regime for public
activities (for both cadres and civil servants). The
Government permits the application of the probation
regime in economic organizations and private non-
business units under the separate regulations.
The audit report in compliance with the 2011
personnel policy of the central departments in the
Republic of Ireland defined that the probationary
management was the method of managing human
VIETNAMESE COMMUNIST PARTY AND
THE GOVERNMENT FOR PROBATIONARY
LEADERS AND MANAGERS
In Vietnam, on May 20, 1950, in the context
of “Resistance war and national construction”,
President Ho Chi Minh promulgated Decree No.
76/SL, “Now, as of June 1, 1950, a regulation on
civil servants defining the obligations and rights
of civil servants and the rules on organization,
administration and use of civil servants’ ranks in
the whole country is promulgated”, For example,
Article 24: A new civil servant is assigned to a
Ngày nhận bài: 20/5/2018; Ngày phản biện: 25/5/2018; Ngày duyệt đăng: 4/6/2018
(1) Vietnam Academy for Ethnic Minorities; e-mail: dauthetung@cema.gov.vn
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rank, in any case, he/she must undergo a period of and civil servants and activities of the Party, detailing
probation, etc. ...
thepilotprobationaryleadershipandmanagementand
promotion regimes for cadres and civil servants: “...
empowering the secretaries of the Party Committees
to select and nominate candidates to elect the
members of the standing committees in a small scale;
The superior shall select and nominate candidates
to elect and appoint the inferior; implementing the
nomination regime, the probationary leadership and
management regime in a small scale; carrying out the
process of introducing personnel in a way that those
nominated and promoted shall present a project or
action plan before the competent authorities consider
and decide this”
According to the Central Resolution, the Central
Commission of Organization shall coordinate with
the Civil Affairs Committee of the Ministry of Home
Affairs in guiding the pilot implementation of the
regimes of nomination and probationary leadership
and management.” Under the Plan No. 08-KH/TW
dated March 12, 2012, on “Implementation of the
Resolution of the 4th Congress of the 11th Central
Executive Committee”, content, method and period
of implementation were kept defined. The Central
Commission of Organization is assigned with many
important tasks, including: “Coordinating with
competent agencies to set up the rights and obligations
oftheheadSofthepartycommitteesandorganizations;
formulating criteria for professional titles and which
for evaluation of cadres and civil servants, which shall
serve as basis for planning, management, training,
improvement, arrangement and employment of the
contingent of cadres and civil servants; ensuring
democracy, publicity and transparency related to
cadres and civil servants; renovating the process of
selection, promotion and appointment of cadres and
civil servants in the direction of expanded democracy
so that a cadre or civil servant to be nominated
or appointed may introduce himself/herself and
express his/her qualifications and capabilities;
assuring promotion opportunities for those who have
shortcomings or are evaluated not to fulfill their tasks
and duties, but have made real efforts, achievements
and gained credibility.
On July 15, 1975, the Prime Minister signed the
Decision No. 256-TTg on “the probation regime
for students graduating from universities and
professional secondary schools”.
Article 40, Law on Cadres and Civil servants
2010 stipulates: “A person recruited to be a civil
servant shall be subjected to the probation regime
as prescribed by the Government.”
Article 20, Decree No. 24/2010/ND-CP stipulates
the recruitment, employment and management of
civil servants, and the probationary regime “Aperson
recruited to be a civil servant shall be subjected to the
probation regime to get acquainted with the working
environment and learn to perform the tasks and
duties of the position to be assumed”.
However, the probationary leadership and
management regime was implemented at the earliest
at the Ministry of ForeignAffairs. The regulation on
theAssistant of Minister of ForeignAffairs has been
implemented since 1972 (under the Decision of the
Prime Minister dated December 14, 1972) and the
Ministry of Foreign Affairs has implemented the
probationary leadership and management regime
since 1978, in 1992, through implementation and
verification, it could be said that this was a step of
basic improvement.
At that time, in the regulation on the Assistant
of Minister of Foreign Affairs, Ministry of
Foreign Affairs developed and implemented the
probationary leadership regime for the Deputy
Director. The probationer as the Deputy Director
came from the department; especially in case where
a specialist clearly showing his/her outstanding
ability, having excellent achievements, also became
a candidate and appointed to the position of Deputy
Director. This regulation clearly defined both the
working regime and the remuneration regime for
the probationer. This could be said that ministerial-
level agencies implemented the probationary
leadership regime at the earliest in Vietnam.
The 4th Congress of the 11th Central Executive
Committee of the Communist Party of Vietnam
(2012) adopted a resolution on “Some today’s
urgent issues related to building the Communist
Party”, which identified the urgent issues related to
building the Communist Party “if it is not repaired,
it will be a challenge for the Party’s leadership
and the survival of the regime”. One of the urgent
issues is to “set up a contingent of the cadres and
civil servants at all levels, especially at the central
level, to meet the requirements of industrialization,
modernization and international integration.”
With respect to the probation regime, the
Politburo’s Plan No. 08 continues to define as
follows: the Central Commission of Organization
shall “coordinate with the Civil Affairs Committee
of the Ministry of Home Affairs in guiding the
pilot implementation of the regimes of nomination
and probationary leadership and management”. At
present, the Central Commission of Organization
and the Civil Affairs Committee of the Ministry of
Home Affairs are directing to urgently complete
the drafting of guiding documents for the pilot
implementation of the regimes of nomination and
probationary leadership and management related to
cadres and civil servants.
The Resolution of the 4th National Congress of
the 11th Tenure on the construction of the Communist
Party set out four groups of comprehensive solutions,
including a group of solutions on organization, cadres
These are new regulations providing for
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guiding probationary leadership and management,
Monitoringandsupervisionoftheimplementation
demonstrating democracy, publicity, sufficient of the probationary leadership and management
period to verify personnel both in the theoretical regime by the state party organizations and the heads
and practical way before appointment.
is also a problem to be resolved.
PRACTICE AND PROBLEMS
MECHANISM, ORGANIZATION AND
CURRENT STATUS OF LEADERS AND
MANAGERS OF VIETNAM ACADEMY FOR
ETHNIC MINORITIES
In Vietnam, Decree No. 76/SL dated June 1,
1950 (as mentioned above) stipulated that a cadre
newly assigned to one rank shall be subjected
to a probation period. However, in fact, only the
According to the Decision No. 562/QD-TTg
Ministry of Foreign Affairs has implemented the dated August 08, 2016 of the Prime Minister on
departmental probation regulations since 1972 so the reorganization of Vietnam Academy for Ethnic
far, while other ministries and departments have Minorities and School of Ethnic Minorities into
not implemented yet or implemented infrequently, Institute for Ethnic Minority; Decision No. 407/
discontinuously and have not released any guiding QD-UBDT dated July 11, 2017 of the Chairman
documents yet for the departments or localities.
of the Commission for Ethnic Minorities defining
the functions, tasks, powers and organizational
structure of the Institute for Ethnic Minority. Firstly:
Research on ethnic groups, strategies and policies;
Secondly, higher education training (including
foundation training), post-graduate training, and
the development of ethnic minority staff and staff
for ethnic minorities and mountainous regions;
Thirdly, fostering the knowledge of ethnic work for
cadres, civil servants and officials in the political
system, the prestigious people in ethnic minorities
and mountainous regions.
The most recent document as the Resolution of
the 4th Congress of the Central Executive Committee
of the Communist Party of Vietnam (11th tenuere)
on “Some today’s urgent issues related to building
the Communist Party”, signed on January 16, 2012
“in which it mentioned the issue of probationary
leadership and management”, but so far the
Government has not released any legal document
on the management yet which provides guidelines
to implement the probationary leadership and
management.
With respect to the organizational structure,
the Institute currently consists of: 1 Director of the
Institute, 3 Deputy Directors of the Institute; 20
units under the Academy, including:
Another issue is that planning, appointment,
re-appointment, rotation, resignation and dismissal
of the cadres and civil servants as stipulated in
Guideline No. 15-HD/BTCTW dated November 05,
2012 of the Central Commission of Organization;
5 faculties: Faculty of Fundamental Studies;
Decision No. 27/2003/QD-TTg dated February 19, Faculty of Foundation, Faculty of Graduate Studies;
2013 of the Prime Minister, etc. If the probationary Faculty of State management of ethnic affairs;
leadership and management regime is implemented, Department of Ethnic Minority Culture.
then what to do so that this shall be consistent with
the above documents.
7 functional department: Office of the Academy;
Division of Staff Organization; Division of Planning
On the other hand, when a cadre or civil servant and Finance; Division of Training; Division
goes through the probation period with the excellent of Educational Testing and Quality Assurance;
performance but without any introduction and Division of Science and International Cooperation;
appointment hereof by the competent authorities, Division of Political & Student Affairs.
how to deal with it? Which level is responsible for
explaining this issue?
8 research and development organizations and
non-business units directly under the Academy,
Intheprincipleofadministration(management), including;
rights, obligations, benefits are always relevant.
This is the same with those in all countries. Vietnam
has not set up a regime of responsibility allowance,
including probationary leadership and management
at the Ministry of Foreign Affairs for cadres and
civil servants under the probation period. This is
contrary to the international practice. In the long
time, is this principle existing and reasonable?
- R & D organizations and non-business units
are level-III estimation units (7 units), including the
Institute for Ethnic Minorities Strategy and Policy;
Institute for Nation Cultural Research; Center
for Ethnic Minority Education; Center for Ethnic
Minority Arts; Center for Consultancy, Transfer of
science and technology, Environmental Protection
for ethnic minorities and mountainous regions;
How the awareness of, the mechanism of, Center for Human Resources Development and
coordinationbetweentheauthorities,theVietnamese Training for Ethnic Minorities and Mountainous
Fatherland Front, socio-political organizations, Regions; Anthropology review.
levels and people in implementing the probationary
leadership and management regime is made ?
- Non-business units under the Institute (1 unit):
Center for Information and Library
116
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In the structure above, the Center for Ethnic level managers (heads, deputy heads) and equivalent
within the valid term of decision approving the
plan and not in the disciplinary review period or
disciplinary enforcement period.
-Deputy heads of departments are assigned to
manage the departments;
Minority Arts has not been established so far.
As for the organizational structure mentioned
above and some of the issues presented below, it
is clear that Institute for Ethnic Minority is well
suited for the conditions of implementing the pilot
model of probationary leadership and management
in current period, in particular:
-Temporary officials are assigned to manage the
departments;
10 out of 19 established units have their heads
while 9 units have no heads.
-The officials in the plan for heads, deputy heads
proposed by leaders, Director of Institute to manage
some works of the units and manage departments
during the absence of the heads.
Procedures for selection of probationary
leadership and managerial staff: When there are
vacant positions in leadership, management or
at the proposal of the unit for assignment to the
managerial staff in the plan:
4 out of (aforementioned) 10 units with their
heads have deputy heads: National Institute
for Strategy and Policy, Center for Ethnic
Work Training, Center for Human Resources
Development and Training for Ethnic Minorities
and Mountainous Regions; Anthropology review
(the head concurrently acts as the deputy head), 6
units have no deputy heads.
Division of Staff Organization advises on
There are 9 units without a head, the deputy the objects of probationary leadership and
heads of such units are assigned to manage the units the managers submit to the Joint Committees
(Executive Committee of Party Committee of
Vienam Academy for Ethnic Minorities,, Board of
Directors, Chairman of Trade Union, Secretary of
the Youth Union of the Institute);
Joint Committees hold a meeting to leaders and
managers approve plan for selection of object of
probationary.
The director of the Academy shall sign the
decision on appointment of the probationary
leadership and managerial staff.
Contents of probationary leaders and managers:
the probationary leadership and managerial staff
shall perform their functions and tasks through the
process of “role playing” in managing the units
or managing assigned tasks in accordance with
current management documents and regulations of
the Institute for Ethnic Minority, the Committee for
Ethnic Minority Affairs and the provisions of law.
and only one deputy head is present, only 2 units:
Division of Science and International Cooperation;
Division of Political & Student Affairs have 2
deputy heads, faculty of fundamental studies has no
deputy head, only a manager is present.
The shortage of managerial staff, along with
the waiting time for licenses for training, opening
the training industry is reason for the Institute to
implement the leadership probation regime.
At present, though it is not mentioned to as
probationary leadership and management, the way
of assigning lower-level staff to take up the work
at higher positions in the Institute is essentially
probationary leadership and management. However,
it is not recognized as probationary leadership and
management as it is not implemented uniformly in
an agreement document and he original purposes
have not been clearly identified.
PROPOSING
IMPLEMENTING
LEADERS AND MANAGERS MODEL
AT VIETNAM ACADEMY FOR ETHNIC
MINORITIES
SOLUTIONS
FOR
Time for probationary leaders and managers: 1
year, which can be extended for 6 months.
PROBATIONARY
Probationary leaders and managers regime:
Staff in probationary leadership and management
at head and deputy head level are reviewed in terms
of qualifications and appoint to attend training, re-
training courses for professional degree in order to
meet the requirements for holding the position under
the plan. The trainees are assigned a number of works
by the Director during probationary period.
Evaluation of probationary leaders and
managers results: After the probationary leadership
and management period, (1 to 2 weeks), the trainees
must prepare report on probationary leadership
and management results with the comments of the
Official in charge, and submit to the Division of
Staff Organization. Contents of report:
From the point of view, the guiding documents of
the party and the state, from social practice and the
status of managerial staff at the Vienam Academy
for Ethnic Minorities, we propose to develop the
probationary leadership and management model for
departmental-level officials and equivalent at the
VienamAcademy for Ethnic Minorities, (hereinafter
referred to as department-level management for
short).
The object of probationary leaders and managers
are departmental-level officials and equivalent who
have been authorized by the Minister or Director of
the Institute issues decision on plan for department-
- Results of performance of tasks or tasks
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assigned;
probationary period.
Step 5. Based on the result of probationary
leadership and management, Department for Staff
Organization prepares draft report on proposing the
list of appointment of leadership and managerial
staff.
We believe that probationary leadership and
management has been mentioned and implemented
in Vietnam (as presented above) from the 1950s,
and relatively early in other countries. However,
it has been quite new for many ministries,
departments, universities and institutes. We should
not delay implementation until its completion. Pilot
implementation should be carried out from the base
then complete document system may be developed.
- The implementation of regulations on
professional ethics;
- The sense of responsibility, the sense of
cooperation with colleagues, the code of conduct,
compliance with labor discipline, attitude of serving
the people;
- The performance of other obligations of the
officials;
- The capacity to lead, manage, administer and
organize the performance of tasks;
- The performance of the unit or task assigned
to manage.
Hold a joint meeting for assessment and
recommendation: expiration of the probationary
appointment process, extension of probation or
termination of probation.
References
[1] Vietnamese Encyclopedia (Volume 4),
Dictionary Publishing House, Hanoi, 2015, pp.
Implementation, proposal for the following steps: 102-103);
[2] Phan Huu Tich - Ho Chi Minh National
Step 1. Division for Staff Organization shall
advise the positions to be added to the leaders of
the institute and the managerial staff in the units,
enclosed with the list of statistical reports to the
Director (before April 16, 2012) .
Political Academy, Regarding the implementation
of the current leadership and management regime
in Vietnam, State Organization Review, http://tcnn.
vn , 28/06/2016 01:39;
[3]
Commission
for
Public
Service
Step 2. The director shall issue a document to
instruct the leaders of the units to select works
and positions for probation; Separating the work
of the officials in charge of leading, managing the
unit assigned to the staff in the plan. Those who
are included in the plan shall register to select the
contents of probationary leadership, management
(before April 23, 2018).
Step 3. Division for Staff Organization gathers
the lists, proposing plans and draft decisions on
probation, contents and time for probationary
leadership and management and submit to the
directors (before April 27, 2018).
Appointments, 2011, p. 7;
[4] Ordinance No. 76/SL dated May 20, 1950
of the President of the Democratic Republic of
Vietnam, Promulgating the Regulation on Civil
Servants;
[5] Decision No. 228-CP of December 14,
1992 of the Government Council on “the regime of
Assistant to the Minister of Foreign Affairs”;
[6] Resolution No. 12-NQ / TW - Resolution
of the Fourth Plenum of the Central Committee of
the Communist Party (XI): Some urgent issues on
building the Party;
Step 4. At the end of the probationary leadership
and management period, the units hold meetings
at unit level and key leader level to terminate the
[7] Plan No. 08-KH / TW dated 12 March 2012
on “implementing the Resolution of the Fourth
Plenum of the Party Central Committee (XI)”
NGHIÊN CỨU ĐỀ XUẤT TRIỂN KHAI MÔ HÌNH TẬP SỰ LÃNH ĐẠO, QUẢN LÝ
TẠI HỌC VIỆN DÂN TỘC
Đậu Thế Tụng
Tóm tắt: Xuất phát từ các quan niệm về tập sự lãnh đạo, quꢀn lý; các văn bꢀn chỉ đạo của Đꢀng và Nhà
nước về tập sự lãnh đạo, quꢀn lý; thực tiễn và những vấn đề đặt ra từ tập sự lãnh đạo, quꢀn lý. Tác giꢀ phân
tích, dẫn giꢀi từ cơ cấu, tổ chức và thực tiễn nguồn viên chức quꢀn lý cấp phòng của Học viện Dân tộc hiện
nay, từ đó để đề xuất giꢀi pháp triển khai mô hình tập sự lãnh đạo, quꢀn lý tại Học viện, một trong những
lý do để chọn được công chức, viên chức lãnh đạo, quꢀn lý tốt nhất và góp phần hoàn thiện hệ thống văn
bꢀn quy phạm pháp luật về vấn đề này.
Từ khóa: Tập sự lãnh đạo; quꢀn lý; Học viện Dân tộc; lãnh đạo cấp phòng.
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