Giáo trình English for transportation operation vol. 2
VIETNAM MARITIME ADMINISTRATON
MARITIME COLLEGE No. 1
ENGLISH FOR TRANSPORTATION
OPERATION Vol. 2
COLLEGE LEVEL
(Issued in accordance with the decision No. ... QD / dated on ...... /........ /....
/2017 by the Rector of Maritime College No. 1)
2017
COPYRIGHT DECLARATION
All rights reserved.
No part of this book may be reproduced, distributed, stored in retrieval
system, or transmitted in any form or by any means, including photocopying,
recording, or other electronic or mechanical methods, without the prior written
permission from the publisher, except in the case of brief quotations embodied
in critical reviews and certain other noncommercial uses permitted by copyright
law.
2
ACKNOWLEDGEMENTS
We would first like to acknowledge the help of all our colleagues from
the English Faculty, Economics Department for their enthusiastical
collaboration and valuable contribution. They supported us greatly and were
always willing to assist us.
We wish to present our special thanks to the Board of rector,
International Co-operation and Science Technology Department for their
positive comments and suggestion to the completing of this textbook.
Our thankful words are sent to our transportation operators for their
encouragement and assistance during the process of designing this material.
We beg forgiveness of all those who have been with us over the course
of the years and whose names we have failed to mention.
Last but not least, we would like to thank for all who will send us any
further comments or suggestion to improve this material because the
shortcomings are inevitable during the process of producing the material.
Any comments or suggestion, please send to the following e-mails:
1. phtqtkhcn@cdhh.edu.vn
Authors:
1. Bui Thi Phuong M.A
2. Nguyen Mai Huong M.A
3
INTRODUCTION
The textbook “English for Transportation operation - Vol.2” is compiled
from the requirement of self-composing textbooks for Maritime College I in
general and the task of compiling textbooks in particular assigned by the school
principal according to the Decision No…….. / QD-CDHH1, dated in
September 2017.
The textbook has been compiled for one year since the principal signed
the decision. The authors are Bui Thi Phuong M.A, Nguyen Thi Mai Huong
M.A who are lecturers of the English Faculty. The authors used a number of
references, including English for sea transport economic of Pham Thi Thanh
Luong and Pham Thi Thuoc, which was published and used as the school's
official textbook of Vietnam Maritime University until 2014-2015. The authors
also used the text book Maritime Economics which was written by Martin
Stopford, published in New York, London as a formal textbook in World
Maritime University.
In addition, the authors also referred the other textbook with the same
name Maritime Economics which was written by Ma Shuo, and this textbook is
used as an official textbook at World Maritime University. Reference sources
are reliable because the content is directly relating to the content that the
Ministry of Labor, War Invalids and Social Affairs has granted the school to
train.
However, the students who are using the above-mentioned textbooks, have
university level or postgraduate level, which is higher than that of the Maritime
College I. For this reason, the authors have selected proper contents for
students of Maritime College I, designed and re-designed the exercises, skills to
make them easier for students to learn and will be able to do their jobs after
graduating. At the same time, the authors compiled more listening and
speaking activities which will enhance professional skills such as negotiating
skills for contracting, dealing with numbers to calculate voyage costs,
presenting skills to work with bills of lading and decision-making skills for
dealing with a charter-party.
The structure of each unit in this textbook is as follows:
1. Vocabulary
2. Language focus
3. Skills
4. Practice
5. Assessment
The textbook “English for Transportation operation - Vol.2” is designed
as the formal English textbook for 2nd year students of Transportation operation
department, studying in the second term at the Maritime College No. 1.
4
TABLE OF CONTENTS
No.
Contents
Pages
1. Acknowledgements
3
2. Introduction
4
6
3. Table of contents
4. List of abbreviations
5. List of tables, figures, pictures
6. Contents
7
8
9
Unit 1. FOB, CIF
12
12
17
18
21
24
1. Vocabulary relating to FOB, CIF Incoterms
2. Language focus: Passive voice
3. Skills
3.1. Reading: F.O.B and C.I.F Seller’s and buyer’s obligations
3.2. Writing: questions and answers about FOB, CIF in relation to
a sale contract.
3.3. Speaking: FOB and CIF seller’s and buyer’s obligations
3.4. Listening : Negotiating techniques
4. Practice
25
26
29
29
32
4.1. Speaking: Contract of sale
4.2. Reading: Relating shipping documents and others
5. Assessment
5
5.1. Evaluation sheet
34
35
36
5.2. Assessment methods
Unit 2. THE COST OF RUNNING SHIPS AND COST
ACCOUNTING
1. Vocabulary relating to cost of running ships
2. Language focus: Modal verbs in Passive voice
3. Skills
36
39
39
42
43
45
46
43
49
50
3.1. Reading: The classification of costs
3.2. Writing: Major costs of running a bulk carrier
3.3. Speaking: Discussion about Crew costs and general costs
3.4. Listening: Dealing with figures
4. Practice
4.1. Speaking: Voyage calculation form
4. 2. Writing: Numbers from the Time-charter rate - Estimation
5. Assessment
5.1. Evaluation sheet
52
5.2. Assessment methods
Unit 3. BILLS OF LADING
54
54
57
1. Vocabulary relating to Bills of lading
2. Language focus: Formal subject “It”
3. Skills
6
3.1. Reading:
59
Important points in a B/L and common Bills of lading in use
3.2. Writing: Bills of lading
61
62
64
3.3. Speaking: Terms in Bills of lading
3.4. Listening: Presentation techniques
4. Practice
4.1. Speaking: a given B/L
65
68
4.2. Writing: Main contents and description of the Bill of lading
given
5. Assessment
5.1. Evaluation sheet
69
5.2. Assessment methods
Unit 4. CHARTER-PARTY
1. Vocabulary relating to Charter-parties
2. Language focus: As if
70
70
74
3. Skills
3.1. Reading: Charter-party - Bareboat charter
3.2. Writing: Charter-party - Bareboat charter
3.3. Speaking: Voyage charter, time charter and bareboat charter
3.4. Listening: Decision-making
4. Practice
76
77
78
79
4.1. Speaking: A given Fixture note
81
7
4.2. Writing: Common abbreviations in a fixture note
5. Assessment
82
5.1. Evaluation sheet
85
86
5.2. Assessment methods
Appendices
Appendix 1. Common abbreviations
Appendix 2. Audio scripts
Appendix 3. Word list
87
89
95
Appendix 4. Answer keys
Appendix 5. Table of irregular verbs
Tài liệu tham khảo
105
119
124
8
LIST OF ABBREVIATIONS
Parts of speech
Abbreviations
adjective
adj
adverbs
adv
aux
conj
n
auxiliary
conjunction
noun
noun phrase
object
n phr
obj
preposition
somebody
something
subject
prep
sb
sth
subj
v
verb
verb + “-ing”
verb in past participle
verb phrase
V-ing
V-pp/PII
v phr
9
LIST OF TABLES, FIGURES, PICTURES
No.
1
Name
Page
33
Figure 2.1. Analysis of the major costs of running a bulk carrier
2
Table 2.2. Operating costs of Capesize bulk carriers
35
10
MODULE: ENGLISH FOR TRANSPORTATION OPERATION Vol. 2
Module Code: MĐ 6840102.19
Time: 60 hours; (Theory: 28 hours; Practice: 28 hours; Test: 04 hours)
I. Module framework:
- Prerequisite: This module is taught in the second term of the second school
year, after students’ completion of General English.
- Scope: This module is compulsory for students of Transportation operation
II. Objectives:
After completing this module, students will be able to:
- Knowledge: Present the forms and uses of the Passive, “As if”, several
grammar structures learnt in General English; present Vocabulary of FOB, CIF,
The cost of running ships, Bills of lading and Charter-party;
- Skills: Use professional skills such as negotiating, dealing with figures,
presentation techniques, decision-making; use the Passive, “as if”, several
grammar structures learnt in General English to express:
+ FOB, CIF;
+ The cost of running ships;
+ Bills of lading: Main contents and functions;
+ Charter-party: Chartering method – Bareboat charter
- Attitudes: Be aware of the importance of learning English for work,
essential elements: correct pronunciation, stress, intonation, accuracy, fluency in
communication and writing in English.
III. Contents of the module:
11
UNIT 1. F.O.B, C.I.F
Code: MĐ 6840102.19.01
Introduction:
This unit supplies the students with FOB, CIF.
Objectives:
After this unit, students will be able to:
- Present vocabulary of definitions, meaning; obligations of sellers and buyers
under FOB, CIF; present the form and use of the Passive voice to talk about
FOB, CIF; present skills in Negotiating;
- Listen, speak, read and write vocabulary and use the Passive voice in the unit
to talk about Obligations of the sellers and the buyers under FOB, CIF;
- Be aware of the importance of learning English for work, essential elements:
correct pronunciation, stress, intonation, accuracy, fluency in communication
and writing in English to talk about FOB, CIF.
Main content:
1. Vocabulary: Relating to FOB, CIF Incoterms
Vocabulary
arrival
Transcription
/əˈraɪvl/
Speech
Vietnamese meaning
sự đến, tới nơi
tàu chở hàng
n
n
n
n
v
n
n
carrying ship
catalogue
/ˈkæriɪŋ/ /ʃɪp/
/ˈkætəlɒɡ/
/tʃɑːdʒ/
danh mục liệt kê
vật mang, vật chở
tấm séc
charge
check
/tʃek/
commission
cost
/kəˈmɪʃn/
/kɒst/
tiền hoa hồng
chi phí
Cost, Insurance, /kɒst/
/ɪnˈʃʊərəns/ n phr. Tiền hàng, bảo hiểm, cước
Freight
/freɪt/
phí
customs duty
/ˈkʌstəmz/ /ˈdjuːti/
n phr. thuế hải quan
12
delivery
delivery note
fare
/dɪˈlɪvəri/
/dɪˈlɪvəri/ /nəʊt/
/feə(r)/
n
giao hàng
n phr. giấy báo giao hàng
n
n
tiền vé
lệ phí
fee
/fiː/
Free on board
freight
/ˌfriː ɒn ˈbɔːd/
/freɪt/
n phr. giao hàng lên tàu
n
n
hàng hóa chuyên chở
cước phí
freight
/freɪt/
in
accordance
phù hợp với
with
inform
/ɪnˈfɔːm/
v
thông báo
instruction
particular
premium
price
/ɪnˈstrʌkʃn/
/pəˈtɪkjələ(r)/
/ˈpriːmiəm/
/praɪs/
n
sự hướng dẫn
cụ thể, riêng biệt
phí bảo hiểm
giá
adj
n
n
pro forma invoice
quotation
receipt
n phr. hóa đơn tạm
/kwəʊˈteɪʃn/
/rɪˈsiːt/
n
báo giá
n
biên lai
responsible
salary
/rɪˈspɒnsəbl/
/ˈsæləri/
/ˈʃɪpmənt/
/tɪp/
adj
n
chịu trách nhiệm
tiền lương
shipment
tip
n
lô hàng
n
tiền tip, tiền quà
tiền lương, tiền công
wages
/weɪdʒ/
n
1. 1. F.O.B, C.I.F Incoterms
Task 1. Odd one out.
13
1.
2.
3.
4.
5.
a. salary
a. cost
b. carrying
b. commission
b. fee
c. catalogue
c. receipt
c. see
d. insurance
d. customs
d. free
a. engineer
a. invoice
a. centre
b. responsible
b. accordance
c. shipment
c. price
d. ship
d. invoice
Task 2. Match the word for FOB, CIF Incoterms to their transcription.
Practice pronouncing those words.
1.
2.
3.
4.
5.
6.
arrival
/tʃɑːdʒ/
charge
/ˈpriːmiəm/
/ˈɪnvɔɪs/
/freɪt/
freight
shipment
premium
invoice
/ˈʃɪpmənt/
/əˈraɪvl/
Task 3. Fill in the blanks, using: stand for, stands for, mean, means.
1. FOB … Free on board.
………………………………………………………………………………
2. Does CIF … Cost, Insurance, Freight.
………………………………………………………………………………
3. CIF … “Tiền hàng, bảo hiểm, cước phí”.
………………………………………………………………………………
4. FOB does not … “Tiền hàng, bảo hiểm, cước phí”.
………………………………………………………………………………
5. What does FOB …?
………………………………………………………………………………
6. FOB … “Giao hàng lên tàu”.
………………………………………………………………………………
Task 4. Match each word in A with its definition in B.
A
B
1. arrival
a. Following a rule/ law/ instruction etc.
b. tell someone about particular facts
2. carrying ship
14
3. be responsible
4. shipment
5. delivery
6. in accordance
with
c. the act of sending a large amount of goods
d. the money paid for transporting goods
e. the possibility of something bad happening
f. when someone or something reaches a place
g. material used to protect something from being
damage.
7. inform
8. freight
h. Carrier used for transporting goods by water
i. Taking goods to a place
9. packing
10. risk
j. have the duty to deal with something.
Answer:
1…, 2…, 3…, 4…, 5…,
6…, 7…, 8…, 9…, 10…
1.2. Listening: Vocabulary of F.O.B, C.I.F.
Task 5. Use each word or phrase in (A) above only once to complete the
sentences below. Listen and check.
1.
The seller shall deliver equipment, mentioned in the contract … the date is
stipulated.
………………………………………………………………………….
… of the goods is to be made on the basic of FOB Danang port, SRV.
………………………………………………………………………….
The … has been in use for not more than 15 years and she is classified as
first class for ocean going ship.
2.
3.
………………………………………………………………………….
The seller shall at least two weeks before shipment … the buyer the name
of the vessel and her nationality.
4.
5.
………………………………………………………………………….
After the … of the goods at the port of destination the buyer has the
quantity and quality of the goods inspected.
………………………………………………………………………….
The seller shall … for any damage of the goods because of poor packing.
………………………………………………………………………….
The seller shall notify the buyer by cable or telex 10 days prior to the …
of the goods.
6.
7.
………………………………………………………………………….
15
8.
9.
The … is to secure full safety of the goods from any kind of damage when
being transported.
………………………………………………………………………….
In this business the … and the rewards are high.
………………………………………………………………………….
10. The shipper of the goods will have to pay the … in advance.
………………………………………………………………………….
Task 6. Which words from the box below describes the money you pay. Match
the words from the box with their definitions.
salary
charge
freight
commission
customs duty
premium
fees
fare
tip
wages
cost
price
Definitions
Words/ Phrases
1.
Amount of money given to an agent or salesperson
for selling goods, rising in proportion to the results
gained.
2.
3.
4.
5.
6.
7.
8.
9.
Amount of money needed to pay for a service (for
example, electricity, and postage)
Amount of money needed to pay for a service (for
example, to a lawyer).
Amount of money paid for a journey (by bus, ship,
taxi, etc.)
Amount of money needed to pay your staff every
week
This is the amount of money needed to pay your
staff for work or service every month
Amount of money paid to obtain insurance
policy/contract
Amount of money needed to pay for something
which is sold.
Amount of money demanded by the government
on the cost of goods imported or exported
16
10.
11.
12.
Amount of money paid for transporting goods
from one place to another
Amount of money needed to buy or make
something
A small amount of money given to thank someone
for their services (for example, a waiter or
waitress)
Task 7. Use the 12 words in Task 6 above to complete these sentences. Listen
and check
1. The taxi ………………………. was $18 and I gave the driver $4
……………………….
2. On orders of over 2,000 pieces, delivery is free of ……………………….
3. The builders receive their weekly ………………………. in cash.
4. In addition to your basic ………………………. You will receive a 25%
………………………. on all goods sold.
5. He is a good lawyer but his ………………………. are high.
6. The ………………………. of crude oil has risen sharply and so has that of
gold.
7. The ………………………. for health care plans are high.
8. When the shipper of the goods pays ………………………. in advance, the
cost will be added to the value of the goods for insurance purposes.
9. The ………………………. of living in our city is much cheaper than that in
HCM city.
10. Under this term, the seller has to bear ………………………. to clear the
goods through the customs.
2. Language focus: Passive voice
2.1. Use, form
A sentence can be either the active or passive voice. In an “active” sentence, the
subject performs the action. The passive makes the reader focus on the action
rather than the person doing the action.
Study the word orders for passive in the examples below:
… of the goods from the time they are loaded on board …
S + be + PII
17
… of the goods until they have been delivered on board …
S + be + PII
… details of shipment must be given to the buyer …
S + Modal + be + PII
The focus is on the fact. It is not important who or what is performing the
action.
Form of passive
S + be + PII
A passive verb has a form of be and a passive participle
Note: Tense of passive verbs is expressed by tense of “be”
Example: Present simple passive: am/ is/ are + PII
Present perfect passive: have/ has + been + PII
Active voice:
When rewriting an active sentence in passive voice, note the following:
Thing about the agent who or what causes the action (It is the object of the
passive but sometimes it is dropped), and then write it as the subject in your
active sentence. Don’t forget to change the passive finite form of verb into
active finite verb form.
Subj (agent)
… the seller
… the seller
… the seller
2.2 Exercises
finite verb
loads
Object (subj of passive)
them (the goods) on board …
them (the goods) on board …
details of shipment …
has delivered
must give
Task 8. Write sentences in Passive voice in the Simple Present tense, using
suggested words.
1.
2.
3.
4.
The office/ clean/ every day.
.......................................................................................................................
These rooms/ clean/ every day?
.......................................................................................................................
Glass/ make/ from sand
. ......................................................................................................................
stamps/ sell/ in a post office
.. .....................................................................................................................
18
5.
6.
we/ allow/ to park here?
.......................................................................................................................
how/ this word/ pronounce?
.......................................................................................................................
Task 9. Use the following words and phrases to write sentences using Active or
Passive.
1.
2.
3.
4.
Water/ cover/ most of the earth’s surface.
.......................................................................................................................
Most of the earth’s surface/ cover/ water.
.......................................................................................................................
Football/ play/ all over the world.
. ......................................................................................................................
The engine of a ship/ fit/ in the engine room.
.. .....................................................................................................................
Task 10. Complete the following sentences. The sentence you do must have
same meaning as the one above each.
1.
2.
3.
4.
5.
6.
They may conclude the contract in writing now.
The contract ……………………………………………………………
Most companies have adopted the INCOTERMS.
The INCOTERMS………………………………………………………
3. They will provide the buyer with clean bills of lading.
Clean bills of lading ……………………………………………………
We are going to get commercial invoices for this particular trade.
Commercial invoices …..……………………………………………..
They don’t allow partial shipment in this case.
Partial shipment…………………………………………………………
We asked for a form of credit.
A form of credit…………………………………………………………
19
7.
8.
9.
The stevedores must have dropped and damage the cargoes.
The cargoes ……………………………………………………………
Parties must fully understand the terms and conditions of the contract.
The terms… ……………………………………………………………
The equipment shall be delivered in due time.
The seller shall.…………………………………………………………
10. The above price is understood as FOB Hochiminh city port, Vietnam by
the two contracting parties.
The two contracting parties ……………………………………………
Task 11. Fill each gap in each sentence with the correct form of the verbs in
brackets. Some are in passive and some are in active form.
1.
2.
3.
4.
5.
6.
7.
8.
9.
The seller’s quotation ………………………………….. as the invitation
to make an offer. (consider)
The seller ………………………………….. a smaller quantity of goods
than the contract quantity. (deliver)
They ………………………………….. the certificate of origin and other
documents required yet. (not/ produce)
We ………………………………….. by the exporter as soon as the goods
have been sent. (must advise)
The
documents
…………………………………..
already
………………………………….. carefully. (check)
They have to ………………………………….. the pro forma invoice.
(supply)
We should ………………………………….. with import licences and
customs formalities. (comply)
So far, the definition of “Free on board” …………………………………..
by us all. (understand)
This shipping company ………………………………….. in 1999.
(found)
10. All the money in our safe ………………………………….. 2 years ago
but the police haven’t found it till now. (steal)
20
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